First annual funding decision

The first annual funding decision for a new grant or implementation period is taken immediately after the grant is signed, and based on the approved grant budget. The Global Fund Country Team will make the first annual funding decision based on the approved signed budget, and by completing a simplified First Annual Disbursement Making Form (ADMF).

Each annual funding decision includes the total amount that may be disbursed over a specified 12-month period, also known as the ‘execution period’. (In some cases, such as high risk environments, the execution period may be six months.) After the first annual funding decision, the PR submits an annual cash forecast for the next execution period plus a buffer amount (usually three months, or six months in exceptional circumstances). This forms part of the Progress Update/Disbursement Request (PU/DR) annexes and part of the Annual Financial Report (AFR). The approved budget for the execution period should be used as a basis for the forecast and all adjustments clearly reflected against the baseline budget. For further details, please refer to the guidance on PU/DR and AFR/EFR in this section of the Manual and to the financial management section of the Manual.

Table 1:  Illustrative Example of Reporting Requirements for Y1 of a Programme with semesterly programmatic reporting requirements (Grant dates: 1 January 2016 – 31 December 2018)